DEPARTMENT OF ADMINISTRATION AND FINANCE

The Finance and Administration Department is responsible for ensuring that effective and efficient administrative support is provided to the NEC for its day-to-day operations. It consists of three units i.e. Administration, Finance, Procurement and Logistics.

Key Activities

Finance Unit

• The department participated in the successful presentation of 2010-2011 Income & Expenditure Statement to the Parliamentary Finance Committee;
• conducted a staff training course on the use of the SIMPLY Accounting; facilitated by the Software Consultant: Bertin & Bertin;
•   Completion of the mandate change of District Current Accounts;
•  Submission of 2007- 2010 Statutory Accounts to the Auditor-General's Office for external audit purpose. Administrative & Electoral Expenses for Quarter 2 2011 of Le2,600,000.00 credited to NEC Account;
•  Preparation for external audit of NEC's Statutory Accounts for 2007-2010.
•  Compiled payment vouchers and their supporting documents against figures on draft Financial Statements. Checking for voucher inadequacies. Ensure that cheque stubs, Bank  Statements and other relevant financial documents are organised and made available  for inspection. Q 3 Salary Grant of Le1,031,268,963.00 credited to NEC Account.
•  Successfully supported the Commission in sourcing the funds for the completion of the NEC Tower Hill Administrative Building;
•  Participated in the compilation and submission of the Budget Call Circular of 2012-2014 for MoFED. Pay slips prepared and submitted for approval and distribution to staff;
• Contributed to the successful outcome of the Public Hearing of the 2012-2014 Budget estimates held at the YOUYI Building. Quarter 3 Recurrent Budget allocation of Le6, 394, 700, 00.00 credited to NEC Current Account.

Logistics and Procurement Unit

• Production of weekly spreadsheet for Commissioners, Management and monthly fuel for districts;
•  Procurement and supply  of stationery items to Commissioners and staff;
• Production and distribution of electoral materials for Paramount Chieftaincy Polls in Sanda Loko Chiefdom , Bombali District
• Sorting and packing of inventory of reusable materials and destruction of obsolete materials.
• Awarded contract to two service suppliers for the rental of 14 vehicles for district  office operations in readiness for the BVR;
•  Procurement process undertaken for the purchase of 14 TVS Victor Bikes, 5 Laptops and 20 desk-top computers, 90 bill boards and other Voter Education materials for the BVR.

Administration Unit

Commissioners, Management and Headquarter staff of NEC, relocated to the   new Headquarters at Tower Hill in June, 2011.  Also rehabilitation of the NEC Warehouse at Wellington took place during the period under review.
The Commission has acquired and surveyed land for the construction of district offices and warehouses in 13 electoral districts. These lands were allocated to the Commission by the Ministry of Lands, Housing and the Environment through the various Local Councils as in-kind support to the 2010-2014 electoral cycles.
The Unit performed duties as outlined in its Duties and responsibilities